Association Events Coordinator

Malachite Management Inc. is looking for an Association Events Coordinator to join our team!

Malachite Management Inc., part of the STEMCELL Group of Companies, provides association management services to non-profit associations. The Malachite team is passionate about our clients' success and knows that our company's most valuable asset is our team. If you are a driven and highly organized professional who is a team player and enjoys working in a dynamic work environment, we would love to hear from you!

As the Association Event Coordinator, you will provide administrative support to non-profit associations (Malachite's clients), including all of the following: event configuration and reporting, website maintenance, marketing including creative design and multi-channel communications (including social media), committee support and monthly events.

Duties and Responsibilities
- Provide administrative support to the Association Executive and the rest of the client team
- Act as a point of contact for client members, sponsors, speakers, board and committees via phone and email
- Create, organize, and manage association communications, content, and data (email, social, marketing materials, documents, email)
- Coordinate the composition and execution of marketing and promotional campaigns on LinkedIn and Instagram using Hootsuite; creative flair, impeccable business English and aptitude for professional business communications are essential
- Provide administrative support on client meetings, activities (physical and virtual) and events (e.g. speaker management, registration) and help to co-manage in-person events on site as required

Knowledge and Qualifications
- Bachelor's degree (business, communications, or science preferred) or equivalent professional experience with 1-3 years of experience in administrative support
- Familiarity with website content management systems;
HTML experience is considered an asset
- Interest or experience with non-profit organizations and strong interpersonal and client service skills
- Exceptional organizational skills and a proactive mindset, while fostering positive relationships through a gracious and generous demeanor
- Proficient in Microsoft Office Suite and Google Suites; social media platforms, Canva, iContact (or similar platform); familiarity with AI tools such as NotebookLM is considered an asset

#LI-KL1 #LI-Onsite #Nonbench

STEMCELL Technologies is a privately owned, Vancouver-based biotechnology company that helps power leading-edge life science research around the world. Driven by our love of science and passion for quality, we are a company of Scientists Helping Scientists—standing by our customers to provide the outstanding products, technical support, and training they need to advance their research. Scientists performing stem cell, immunology, cancer, regenerative medicine, and cellular therapy research are among those who rely on our cell culture media, cell separation products, instruments, accessory products, and services. Through our many regional offices, as well as our distribution centers in Vancouver, Seattle, Grenoble, and Singapore, we deliver our innovative, specialized products to more than 100 countries. With over 1,800 employees globally, most with scientific or engineering degrees, STEMCELL is proud to be the largest biotechnology employer in Canada.

This is an opportunity to work with highly motivated colleagues in a science-oriented, creative, and dynamic environment. We offer a competitive salary, excellent benefits, and meaningful career development opportunities.

STEMCELL is well recognized for exceptional leadership and business practices. We are one of Canada's Best Managed Companies and operate an ISO 14001-certified environmental management system to measure and reduce our environmental impact.

As an equal opportunity employer, STEMCELL is dedicated to ensuring that every employee feels safe, valued, and respected for who they are. We know that scientific progress and innovation occur when diverse, creative minds come together and we are committed to nurturing a culture of inclusivity and belonging. STEMCELL enforces a zero-tolerance policy for any form of discrimination. Selection decisions are solely based on job-related factors.

The annual salary for this job ranges from: $58,500.00 - $79,100.00

STEMCELL determines an individual's pay within the range based on multiple factors including experience, education, job-related skills, and equity within the team or organization. For jobs that are eligible for sales incentives, the range noted above is inclusive of target incentives; actual incentives are based on individual performance results in accordance with company policy. In addition to base salary, STEMCELL offers a comprehensive total rewards package including health benefits, retirement savings, and more.