以上为北京时间。链接检查不代表仍在招聘，申请前请以招聘官网为准。
按这个岗位的城市和方向提醒，确认后才开启，可选择每日或每周。
支持Nova台湾各站点差旅管理、办公室运营、设施协调及ESG/EHS行政事务。主要职责包括差旅审批、签证协调、访客接待、供应商管理及合同维护等跨职能支持工作。
The Taiwan General & Administrative Team at Nova is looking for an Office Administrator to support travel administration, office operations, facility coordination, ESG and EHS administrative activities across all Taiwan sites. The role has been adjusted to accommodate future cross-functional support while maintaining effective office operations.
Responsibilities:
1. Travel Administration (25%): Process travel requests through TripEX and coordinate travel arrangements. Follow up on outbound travel requests, verify compliance with company travel policies, coordinate visa, passport, and international roaming requests, arrange travel support for inbound and outbound visitors, maintain travel records, provide weekly updates, coordinate monthly travel billing reconciliation with Talma and Finance, assist employees with travel-related inquiries, provide timely support for urgent travel situations.
2. Office Administration (25%): Manage employee mobile phones and access badges, coordinate business card requests, manage parking applications, coordinate visitor arrangements and hospitality services, create and track PR requests, support vendor registration and onboarding, maintain contract filing and CLM documentation, assist with administrative records management.
3. Facility Coordination (10%): Coordinate office cleaning services, disinfection activities, annual deep-cleaning programs, maintenance services for coffee machines, water dispensers, copiers, air-conditioning systems, schedule preventive maintenance, support routine office facility inspections.
4. EHS & Training Support (10%): Arrange occupational health service visits, maintain EHS training records, support fire drill logistics, assist with office handbook updates.
5. Additional Responsibilities: Support cross-functional projects and operational initiatives as assigned.
- Bachelor's degree with at least 3 years of experience in office administration, travel coordination, hospitality, customer service, executive support, or related functions
- Experience supporting travel arrangements, visitor coordination, or office operations in a multinational company environment is preferred
- Strong organizational and multitasking skills with the ability to manage competing priorities
- Service-minded, detail-oriented, and able to work independently with minimal supervision
- Comfortable working in a dynamic environment where priorities may change throughout the day
- Willing to provide support for urgent travel or operatio[nal situations] (content truncated)
