Coord, Freight

Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while looking beyond kidney care and investing in transforming vital organ therapies. Greater flexibility and efficiency in therapy administration for care teams, and longer, fuller lives for patients— that is what Vantive aspires to deliver.

We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us is driven to help improve patients’ lives worldwide. Join us in advancing our mission to extend lives and expand possibilities.

Freight Coordinator – Job Description

Role Summary
A Freight Coordinator is responsible for coordinating shipments, managing carriers, ensuring documentation accuracy, and tracking deliveries to meet customer and business requirements.

Key Responsibilities
Shipment Coordination
- Plan and schedule transportation of goods
- Book shipments with carriers (trucking, air, sea, )
- Select optimal routes and transport modes to reduce cost and delays

Tracking &
Monitoring
- Monitor shipment progress from origin to destination
- Track delays, disruptions, and provide updates to stakeholders
- Ensure on-time delivery performance

Documentation &
Compliance
- Prepare and manage shipping documents: Bills of lading (B/L), Commercial invoices, Packing lists, Customs documentation
- Ensure compliance with customs, regulations, and company policies

Communication &
Coordination
- Coordinate with: Suppliers, Warehouses, Carriers / freight forwarders, Customers
- Resolve shipment issues, delays, or damages

Cost Control &
Optimization
- Monitor transportation costs and suggest improvements
- Verify freight invoices and manage billing discrepancies

Issue Resolution
- Troubleshoot logistics problems (missed pickups, customs holds, lost cargo)
- Develop contingency plans for urgent shipments

Required Skills
- Strong organizational and multitasking abilities
- Knowledge of transportation and logistics processes
- Familiarity with ERP systems (GME, JDE, etc.) and TMS tools
- Excellent communication and negotiation skills
- Attention to detail and accuracy
- Problem-solving and decision-making skills

Typical Qualifications
- Bachelor’s degree in: Supply Chain Management, Logistics, Business Administration
- 0–2 years experience in freight, logistics, or supply chain roles
- Knowledge of Incoterms and international shipping regulations (preferred)

KPIs (Performance Indicators)
- On-time delivery rate
- Freight cost per shipment
- Shipment accuracy (documentation & quantity)
- Claims / damage rate
- Carrier performance