Administrative Coordinator (Bilingual in Mandarin)

About us:

YQN is a leading one-stop international logistics online services platform, offering comprehensive international logistics services, including FCL, LCL, air freight, rail service, trucking, customs clearance, warehousing, cargo insurance, bulk cargo service, port of destination services, etc.

We are designed to apply the internet and digital technology to visualize and optimize cross-border supply chain logistics to achieve the same efficiency and convenience as express delivery. ‘Simple shipping and easy freight’ is the mission of YQN. We have developed strategic cooperative partnerships with leading ocean carriers and logistics service providers such as COSCO Shipping, Maersk Line, Sinotrans, etc.

We are seeking a detail-oriented and proactive bilingual Administrative Coordinator to support our warehouse operations. This role will play a key part in ensuring smooth daily operations by handling administrative tasks, coordinating with internal teams, and assisting with inventory and logistics documentation.

Key Responsibilities:

- Provide administrative support to warehouse management, including data entry, filing, and maintaining records.

- Assist with preparing shipping/receiving documentation (BOLs, invoices, packing lists).

- Monitor and update inventory records in warehouse management systems (WMS/ERP).

- Coordinate with logistics teams, carriers, and suppliers on shipment scheduling.

- Support HR functions for the warehouse, such as onboarding paperwork, timekeeping, and attendance records.

- Handle office supplies, equipment, and basic facility needs for the warehouse office.

- Assist in compliance with safety, quality, and operational procedures.

Qualifications:

- Associate’s or Bachelor’s degree preferred.

- At least 1 year of administrative or warehouse/logistics experience preferred.

- Strong computer skills, especially Microsoft Office (Excel, Word, Outlook).

- Experience with Warehouse Management Systems (WMS) or ERP is a plus.

- Excellent organizational skills and attention to detail.

- Strong communication skills in both English and Chinese are required

- Ability to work in a fast-paced warehouse environment.